Improving efficiencies and reducing costs through space optimization

Companies are always looking for ways to save money and increase efficiency, often by applying the concept of space optimization. Space optimization focuses on the people, process, finance, and technology facets of a business.    

• People focuses on culture and how the concept of implementing a new idea requires the need for change management 
• Process centers around the physical changing of space and analysis of what new space or reconfiguring the existing space would mean for a specific entity  

• Technology considers the needs of supporting a digital workforce and ensuring the infrastructure and safeguards are in place to keep a business running optimally 
• Finance helps evaluate the viability of a decision and maximining economic output and/or minimizing the input 

While each of the above facets are important individually, having a holistic view ensures a company reaches its highest potential result.  

Space optimization allows you to modernize the workspace and leverage your output to its fullest potential. By optimizing the floor space, you can create and foster a more inclusive and welcoming workplace where employees are comfortable and able to work efficiently. Space optimization looks to ensure employees have the diverse range of workstations and space needed to complete their different tasks and assignments. Through space optimization you will be able to analyze a cost analysis of your lease and determine if you are making the most of your existing space or if there is room for improvement.  

Space optimization, while not a new idea, is one that companies are utilizing now more than ever. The COVID-19 pandemic and the current technological renaissance a catalysts for the rising trend of a workforce transformation. While it is clear space optimization is relevant now more than ever, there are optimal times to consider utilizing space optimization. Companies that have significant unused space can consider alternatives such as sub-leasing or expansion of the current business. More optimally, when a lease is expiring in the coming short-term (12 to 24 months), companies have the time review and plan as they look to negotiate their next lease. 

The way people work is changing. Through effective space optimization companies can improve efficiencies and reduce costs by updating how they uses their space, identifying what is best for both the users of space and the key stakeholders of an enterprise, and allowing their workforce and processes to operate at their fullest capability and adding value.